We are all (gradually) moving across to the NHS’ very own home-grown email system here. The transition involves a limit (commonly 200mb – and you’d probably not be very surprised at how not-very-far that goes) in the size of individual inbox storage.
Of course this is a source for common grumbling. And staying below the limit can incur some risks (FoI, anyone? – if you are involved in the sort of work which might include public engagement of any sort) if you do anything like delete anything over a given size without checking for significance first. And if you do check, then, costs (staff time spent in sifting old emails vs. storage capacity…but then we are asked to reduce the size of our server farms for the sake of polar bears) are incurred.
However, as a colleague remarked the other day, this all does promote thinking about other ways of communicating and working (cue, social media). He mentioned that IT colleagues are now using a host of wikis to store & share common/developing knowledge, as an example. I wish they’d tell the rest of us…and let us in on this too. Though of course, Wetpaint, PbWiki, etc. etc. (yes I know there are loads of others – this isn’t product placement, honest) are as good places to start with as any.
But for once, perhaps, a (surely?) unintended consequence is beneficial.